Senior Project Manager

Title: Senior Project Manager  Company/Location: Biolumina / New York, NY  Department/Discipline: Project Management   Senior Project Manager  The Senior Project Manager Supervisor is responsible for coordination efforts across an agency franchise.  He/she may manage multiple junior project management team members across the department.  He/she organizes, monitors and routes all jobs through the agency for his/her account(s).  The Senior Project Manager Supervisor keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP). He/she handles aspects of preparing for regulatory submissions. He/she supports the Director of Project Management with new business projects, department initiatives and helps train, monitor, evaluate and supervise the workload of the department.     Primary Job Responsibilities   Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:  Open job number and job site on blink when requested from account service  Prepare and maintain job site on SharePoint to reflect accurate job history  Setup and attend all start-up and internal review meetings  Develop timelines with input from relevant departments  Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)  Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally  Ensure timely development of color breaks and spec sheets by coordinating with Production and Art Director prior to pre-mechanical meetings  Schedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials are brought to the meeting and be able to provide timing from mechanical to release  Route jobs through all relevant departments via eRouting system and secure signatures at all stages of the job. Ensure cover sheets are complete and contain all relevant information for each job  Schedule and attend digital build-kit handoff meetings with the internal development team (Account Services will setup when working with third-party digital vendors). Work closely with UX, AD, and Account Services to ensure all relevant materials (manuscript, functional specs, sitemap, wireframes, etc.) are prepared and QC'd internally prior to build kit hand-off meeting  Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)   If procedures are not followed, alert the Director of Project Management  In person client travel is required  Manage the activities of junior project management team members including, but not limited to the following tasks:  Review dailies, nightlies, and timelines of junior project management team members for accuracy  Review and approve direct reports timesheets  Demonstrate proficient use of Dynamics for timesheets and financials  Review estimate vs. actuals report  Submit accurate timesheets on a daily basis  Demonstrate knowledge of and ability to plan a complete product launch  Demonstrate proficient use of SharePoint  Prepare and submit jobs for regulatory review  Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)  Coordinate and run weekly status meetings   Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables  Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates  Monitor jobs and alert team to possible delays/issues, assure open communication among team members   Maintain organized email archives  Develop knowledge of Client's process/procedures and the people involved--and interact appropriately   Assist peers when workload permits  Uphold the Company Values in all decisions and interactions  Perform other job-related tasks as assigned by the Director of Project Management  Management Responsibilities  Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed  Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy  Make recommendations to Director of Project Management for any workload adjustments  Help organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project Coordinators  Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations   Help Director of Project Management evaluate performance of department team members   Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions  Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency  Support Director of Project Management with launch and convention planning  Support Director of Project Management with new business initiatives   Additional Responsibilities   Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department  Responsible for reviewing all digital timelines across all coordinators so that job deadlines are met (in conjunction with the Director of Project Management)  Responsible for the department needs when the Director of Project Management is not in the office  Help interview, train, and orient new department team members to the agency, departments and accounts  Communicate effectively and professionally    Demonstrate ability to set priorities while handling multiple projects  Remain calm despite high pressure situations   Project a professional, positive attitude toward peers and clients   Foster a positive team atmosphere and establish credibility   Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process  Help develop ideas to make the project management department and the agency run more efficiently    Qualifications   College degree preferred  Minimum of 4 years project coordination advertising experience  Minimum of 2 years supervisory experience   Excellent written and oral communication skills  Detail oriented   Ability to handle multiple projects and deadlines  Positive/helpful attitude    Biolumina’s Values  Open Mind  Always ask why—of your teammates, your clients, and yourself. And don’t stop there—keep asking questions  Be respectful of others’ ideas, opinions, and diverse backgrounds  Be flexible and adaptive to new ways of doing things  Brave Heart  Speak your mind…and your heart  Courageously step forward to try something new and help others to do the same  Be brave enough to defend your opinions—and brave enough to change them  Ready Hands  Be proactive and push things forward  Reach out to offer help and raise your hand to ask for help  Go out of your way to show gratitude  The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.  SALARY RANGE: $75,500 - $120,500 Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our https://omnicomhealthgroup.com/privacy-notice. Offices: New York, New York, United States (Biolumina - New York);