Patient Care Coordinator

About Clarity Clinic, PLLC Clarity Clinic is an interdisciplinary group private practice of Psychiatrists, Psychiatric Advanced Practice Providers (PAs, NPs), Psychologists, and Therapists. Our mission is to thoughtfully guide the whole person on their journey to find clarity and mental wellness by providing exceptional holistic care. Our staff of Psychiatrists, Advanced Practice Providers and Psychotherapists offer the latest medication, psychological assessment, and therapy treatment as we help guide our patients toward mental wellness and a balanced personal and professional lifestyle. Our team offers a broad range of specialties, services, and orientations to support and help all people regardless of their place in life. This multidisciplinary approach allows us to provide holistic care in psychiatry, psychotherapy and much more. We are seeking a dedicated and compassionate Patient Care Coordinator (PCC) to join our growing team. As the first point of contact for patients, the PCC plays a vital role in ensuring a seamless and positive experience through every stage of care. This full-time, onsite-only position blends administrative healthcare operations with high-touch, empathetic service.  Schedules: Candidates will rotate the following shift schedule(s). Must be available to work any of the following shifts (below).   Shift I - 7:30am - 4:00pm  Shift II - 8:00am - 4:30pm (or) 9:00am - 5:30pm Shift III - 12:00pm - 8:30pm Saturday - 9:00am - 5:00pm (rotating)   Location: (Onsite) 2101 S Arlington Heights Rd, Suite #116 & Suite #185, Arlington Heights, IL 60005 In this role, you will:  Work closely with providers, clinical leadership, and operations staff to support appointment scheduling, patient communication, medication coordination, insurance verification, and more. You will also act as a liaison between patients and providers, helping patients navigate their mental health care with professionalism, warmth, and clarity. Key Responsibilities:  Patient Communication & Support Provide exceptional customer service via phone, email, SMS, and patient portalServe as the welcoming, professional first point of contact for new and returning patientsAddress inquiries, appointment scheduling, medication requests, and care coordination Assist with patient emergencies or admissions in a calm, supportive manner Electronic Medical Records (EMR) & Patient Management Accurately maintain and update patient recordsSupport communication of provider messages, appointment reminders, and follow-upsGenerate and review reports to ensure smooth, efficient patient care Medication Coordination Facilitate medication refill requests and coordinate with pharmacies and providersSupport patients with clear communication regarding medication policies and timelines Insurance Navigation & Billing Explain coverage, co-pays, deductibles, and prior authorizations in patient-friendly termsVerify insurance coverage and collect payments professionally and compassionatelyEnsure accurate billing and reconcile daily payment batches Clinical Operations Greet, check in, and check out patients in a friendly and timely mannerSupport provider scheduling and maximize appointment slot utilizationAssist with clinic operations and leadership initiatives as needed Qualifications Associate degree (Bachelor’s preferred)Minimum of 1 year experience in a healthcare or customer service roleStrong communication skills with a warm, empathetic approach to patient careDetail-oriented with strong organizational and problem-solving abilitiesAbility to work across multiple locations if neededProficiency in healthcare technology and EMR systems Perks & Benefits:  Compensation: $23.00-$25.00 per hour (Full-time)Full comprehensive benefits package including health, dental, vision, EAP services and moreMonthly Wellness Services Reimbursement401k match up to 4%Opportunities for growth and professional developmentAccrued PTO and sick/wellness days We celebrate diversity when it comes to all backgrounds and identities, and we encourage applications from minorities, LGBTQ+ individuals, candidates of all ages, and nontraditional backgrounds. Clarity Clinic an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Please stay alert to protect yourself from sophisticated job scams during the recruiting process. Only emails that come from claritychi.com are legitimate recruiting messages. Our HR Team will not send emails from other domains, or message you using WhatsApp or text messaging. We conduct all interviews by phone or video, and we will never ask you for money or to download software either during the interview process, credentialing or during our onboarding process. More tips from the FTC to avoid job scams: https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.consumeraffairs.com%2Fnews%2Fftc-offers-tips-on-avoiding-job-scams-041321.html&data=05%7C02%7Cmwilliamson%40claritychi.com%7Ce4a4c8cbc82045d131f208dc5320c199%7Cac563a1bc3804920a4cb657f0166991d%7C1%7C0%7C638476647414439185%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=NDMdsYPmQVey1eTFXAppB43esBUWoTVcFRrn4wa6ZdE%3D&reserved=0 Locations: Arlington Heights, IL