Office Administrative Associate

The company Kinetic Automation is pioneering effortless modern vehicle repair. Kinetic uses proprietary AI and autonomous robotics technology to automate vehicle maintenance and simplify repair administration for automotive manufacturers, collision shops, dealerships, and insurance carriers. Kinetic’s service hubs and intake centers ensure accurate calibration, rapid turnaround, and predictable costs for the rapidly growing ADAS and EV ecosystem. The company has financial backing from top-tier investors, including Menlo Ventures, Lux Capital, and Construct Capital. For more information, visit http://www.kinetic.auto. The role The Office Administrative Associate plays a critical role in ensuring smooth day-to-day office operations by providing comprehensive administrative and organizational support across the company. This position is ideal for a detail-oriented professional who thrives in a dynamic environment and takes pride in maintaining an organized, efficient, and welcoming workplace. The role supports leadership and internal teams through office coordination, scheduling, onboarding logistics, and event planning, while continuously identifying opportunities to improve office efficiency and operations. Strong communication skills and a proactive, service-oriented mindset are essential for success in this role. Responsibilities Serve as the primary point of contact for general office operations and administrative supportMaintain a clean, organized, and professional office environmentOrder and manage office supplies, kitchen inventory, and equipmentCoordinate office lunches, catering, and team mealsManage calendars, appointments, meetings, and on-site schedulingAssist with onboarding logistics, including workspace setup and supply coordinationCoordinate package delivery to departmentsFacilitate processing of USPS mail, invoices and office-related expensesSupport leadership and teams with administrative tasksAssist with planning meetings, internal events, and company activitiesCommunicate effectively with internal teams and external partnersIdentify opportunities to improve office efficiency and organizationSupport special projects and administrative operational needs as assigned Required qualifications Previous experience in an administrative, office coordination, or similar roleStrong organizational skills and attention to detailExcellent written and verbal communication skillsProficiency in Microsoft Office Suite, Google Suite and general knowledge of web-based applicationsProfessional demeanor with a proactive, solution-oriented mindsetAbility to work independently while supporting cross-functional teamsExperience in a growing or dynamic company environment is a plus Benefits Competitive hourly wage, performance bonus, and incentive stock options (ISOs)Health, dental, vision, life, and disability insurance401k retirement plan with company matchHealth savings account (HSA) available with company contributionFlexible spending accounts (FSAs)Paid vacation and holidaysOngoing training and professional development opportunities Join us! Join the Kinetic team and drive the adoption of ADAS calibration solutions that enhance vehicle safety and reduce administrative friction for customers. If you are passionate about making a positive impact in the automotive industry, we want to hear from you! We offer competitive compensation, comprehensive benefits, and regular career-growth opportunities. If you meet the qualifications for this position and would like to join our team, please submit your resume for consideration. Locations: Costa Mesa, CA