Chief of Staff

As Chief of Staff at Pilgrim, you will work directly with the CEO to manage communication, coordination, recruiting, and external-facing operations across the company. You will structure proposals and slide decks, triage priorities, run the recruiting pipeline, support key meetings, and ensure projects move on schedule. This is a hands-on role that requires strong writing ability, operational discipline, and reliable follow-through across multiple parallel workstreams. Responsibilities - Write and edit proposals, capability briefs, internal memos, and partner documents; compile and structure technical inputs from biology, hardware, and software teams. - Build and maintain slide decks using Slides or Figma, producing focused versions for specific agencies, partners, and technical audiences. - Manage the CEO’s inbox and calendar by filtering inbound messages, organizing schedules, preparing materials, and tracking follow-up actions. - Translate high-level decisions into clear task lists with owners and deadlines; monitor progress and escalate blockers quickly. - Run the recruiting pipeline end-to-end: manage postings, screen resumes, conduct initial interviews, and maintain an organized pipeline across roles. - Plan and coordinate on-site events, visits, demos, and small community gatherings, including logistics, schedules, and run-of-show details. - Support external coordination such as flight booking, meeting preparation, vendor interactions, and basic financial workflows (payroll, invoices, expense tracking). - Maintain internal alignment by conducting check-ins with contributors, tracking deliverables, and ensuring consistent execution across projects. - Assist with concise content generation—summaries, recaps, or draft outlines for technical or external communication needs. Qualifications - Strong writing ability with samples demonstrating clear, structured communication (essays, reports, briefs, or similar). - Experience creating slide decks and working with presentation tools such as Google Slides or Figma; ability to produce clean, well-organized visuals. - Experience in operational roles such as Chief of Staff, program coordination, consulting, or similar environments requiring cross-functional management. - Highly organized with strong follow-through; able to track multiple parallel workstreams without losing detail. - Comfort interacting with engineers, scientists, partners, and visitors; able to maintain clear and direct communication. - Familiarity with recruiting workflows, talent screening, and pipeline organization. - Ability to learn new technical domains quickly and summarize key information accurately. - Comfort with basic operational tasks such as scheduling, travel booking, vendor coordination, and handling sensitive communications.