Office Manager Specialist

OFFICE MANAGER SPECIALIST FULL TIME | MEXICO CITY OXIO is the first NeoTelco. We are building the world’s largest, most accessible, and insightful Telecom network. Our platform empowers anyone to spin up their own carrier from a browser, scaling and supporting you as you scale your network to millions of users. We ensure that users and devices are connected, and stay connected wherever they go: Cross-country, carrier, or cellular technology. We help them pay less for mobile data. This technology is provided through our Carrier-as-a-Service platform: BrandVNO, a fully customizable telecom service. In addition, we enable clients of our service to extract the value from telecom data - enriching their customer experience, business intelligence, and product understanding in the many markets in which we operate. Overview of the position For this position, OXIO is looking for a highly organized and proactive Office Manager Specialist to support day-to-day operations across office management, legal coordination, administrative HR operations, and finance support. This role will work closely with a senior HR leader, providing operational support rather than acting as an HR decision-maker. It is critical to ensuring smooth internal operations and a great employee experience. Key Responsibilities - Office Management: - Manage office logistics, supplies, vendors, and facilities - Ensure a well-functioning, organized, and welcoming office environment - Coordinate travel, events, and internal meetings - Oversee administrative processes and improve operational efficiency - Legal & Compliance Admin Support: - Coordinate with internal legal counsel and internal stakeholders - Maintain and organize contracts, NDAs, and corporate documentation - Track key deadlines and compliance requirements - HR Support (Operational Only) - Coordinate onboarding and offboarding processes (documentation, equipment, access) - Provide day-to-day administrative support to the HR function in partnership with the senior HR role - Note: This role does not act as an HR Business Partner or HR decision-maker. It focuses strictly on coordination and administrative support. - Finance Support (Admin Support) - Assist with invoice processing, expense tracking, and vendor payments - Coordinate with the finance team on basic reporting and documentation - Support budget tracking for office-related expenses Qualifications - 5-10 years of experience in office management, operations, or administrative roles - Strong organizational and multitasking skills - Experience supporting multiple functions (HR, legal, finance) is a plus - Excellent communication and problem-solving abilities - High attention to detail and ability to handle confidential information - Proficiency with common office and productivity tools Nice to Have - Experience in a startup or fast-paced environment What Success Looks Like - Smooth day-to-day office operations with minimal friction - Seamless onboarding and offboarding experiences - Well-organized documentation and processes across teams - Strong internal support that enables teams to focus on their core work Benefits - Be a sub-100 team member at a fast growing start-up - Have a big impact relative to a small role in larger tech organization - Mentorship and improvement opportunities - Career path and growth in individual contributor (IC) tracks as well as management tracks - Competitive healthcare benefits according to country - Competitive compensation and a stock option incentive program to ensure long term alignment within the company - International organization that enables you to work across boundaries, travel to different locations, and enjoy the dynamics of a rapidly growing startup