Project Coordinator

At FASTSIGNS® of Grand Rapids, MI, we partner with our clients to create signage and graphics that are accurate and consistent with the brand that they have worked so hard to develop. Whether a client is bringing that brand to a new location, to a tradeshow, to a fleet of vehicles, or to showrooms around the world - FastSigns  can consult, design, produce, and install based on your budget and timing. Project Coordinator (Entry-Level) The Project Coordinator supports the successful delivery of signage projects by assisting with coordination, communication, and administrative tasks throughout the project lifecycle. This is an excellent opportunity for someone early in their career who is organized, detail-oriented, and interested in learning project coordination within a fast-paced, team-focused environment. Working closely with sales, design, production, and installation teams, the Project Coordinator helps keep projects on track by supporting schedules, documentation, and communication. This role will gain hands-on experience in signage projects while developing skills in project coordination, client communication, and operations. This position is in office in Grand Rapids, MI 49412 Key Responsibilities Project Support & Coordination Assist with the coordination of signage projects from start to finishHelp track project timelines, schedules, and key milestonesSupport preparation and updates of quotes, proofs, and project documentationMaintain organized project files and ensure information is up to dateLearn and support zoning research and permit application processes Team Support Assist in scheduling and coordinating project kickoff meetingsCommunicate updates between internal teams (sales, design, production, installation)Help coordinate with vendors and subcontractors for materials and servicesSupport installation scheduling and logistics Client Support Respond to basic client inquiries and route questions to appropriate team membersProvide status updates as directed by project leadsHelp ensure a positive client experience through timely and professional communication Quality & Administrative Support Assist in checking project details for accuracy and completenessSupport receiving and inventory checks to confirm materials are correct and undamagedHelp identify potential issues and escalate them to the appropriate team memberParticipate in team meetings and contribute to process improvements Qualifications Strong organizational skills and attention to detailWillingness to learn and take direction in a team environmentGood communication skills, both written and verbalBasic computer skills (Microsoft Office or similar)Ability to manage multiple tasks and stay organized in a fast-paced environmentPositive attitude and strong work ethic Education / Experience / Other Requirements High school diploma or equivalent, requiredAssociate degree or coursework in business, communications, or related field, preferred0–2 years of experience in an administrative, customer service, or support roleInterest in project coordination, operations, or the signage/printing industryValid driver’s license preferred Locations: Grand Rapids, MI