Customs Brokerage Assistant / Entry Writer

About Sciens Logistics Sciens Logistics is a global logistics provider specializing in time-critical, high-value supply chain solutions. We operate across air freight, ground, and freight forwarding with a commitment to precision, compliance, and client partnership. Our team is built on expertise, accountability, and a drive to deliver when it matters most. Role Overview The Customs Brokerage Assistant / Entry Writer is responsible for the timely and compliant preparation of U.S. import entries and related documentation. This role involves data entry, classification (HS), valuation, origin determination, and communication with multiple stakeholders (clients, carriers, and CBP). The incumbent will help maintain auditable records, support audit readiness, and contribute to process improvements that increase efficiency and compliance. This role operates under the supervision of a licensed customs broker and within regulatory guidelines. Key Responsibilities Prepare and file U.S. import entries (entry, entry lines, and related documents) with CBP, ensuring accuracy of classification, valuation, origin, and duties/taxesReview and collect required documentation (commercial invoice, packing list, bill of lading/air waybill, certificates of origin, licenses, permits, etc.) and resolve missing or ambiguous dataConduct HS classification and valuation checks; apply origin rules and origin documentation; escalate complex determinations to a senior brokerPrepare and submit Importer Security Filing (ISF) where applicable; monitor filing deadlines and communicate issues to stakeholdersEnter and maintain data in broker software/system; ensure data integrity, update shipment status, and generate routine compliance and management reportsCoordinate clearance timelines with carriers, suppliers, and clients; monitor shipments and expedite where necessaryGather supporting documentation for responding to CBP inquiries and audit requests for the compliance officer to provide timely responsesMaintain organized, auditable electronic and hard-copy records in compliance with company policy and regulatory requirementsSupport export filings and other regulatory requirements as needed, depending on jurisdiction and client needsStay current with regulatory changes (CBP rules, 19 CFR parts relevant to entry procedures, tariff updates, and ISF requirements) and implement process changes accordinglyCommunicate effectively with clients and internal teams; provide status updates and escalate issues promptly Qualifications Minimum Qualifications Education: Associate's degree in Logistics, International Business, Supply Chain, or related field; or equivalent work experienceExperience: 1 to 3 years in customs brokerage, freight forwarding, logistics, or related role. Entry-level candidates with strong aptitude may be considered if paired with a comprehensive training planRegulatory Knowledge: Basic understanding of U.S. import clearance processes; familiarity with HS classification, valuation, and origin concepts; awareness of standard documentary requirements and ISF basicsSoftware and Tools: Proficiency with MS Office (Excel, Word, Outlook); experience with broker software or ERP/TMS systems; ability to learn new systems quicklyLanguage: English (excellent written and verbal communication). Additional languages are a plus Preferred Qualifications Certifications: CCS (Certified Customs Specialist) or similar credential, or willingness to pursue; ability to practice in the U.S. under the supervision of a licensed brokerCompliance Experience: Exposure to CBP regulations, 19 CFR Parts relevant to entry procedures, ISF, and related compliance processesTechnical: Experience with ACE/CSMS, AES/ITDS (exports), Cargowise (preferred) or other broker platformsSoft Skills: Strong attention to detail, problem-solving mindset, good interpersonal communication, time management, and customer service focusWork Authorization: Legal authorization to work in the United States U.S. Compliance Context Familiarity with CBP processes, 19 CFR Parts 141 to 149 (Entries and Entry Summaries), and related data requirementsISF (Importer Security Filing) requirements for ocean shipments to the U.S.; filing data due typically 24 hours before vessel loading (10+2 data elements). Accurate ISF data reduces penalties and delaysUse of U.S. trade systems: ACE (Automated Commercial Environment), CSMS (Cargo Systems Messaging Service), and AES/ITDS for exportsEmployment under a licensed U.S. customs broker; potential need for CCS or progression toward licensureDocumentation integrity, audit readiness, and maintaining auditable records consistent with U.S. regulatory expectations Work Environment Fast-paced, deadline-driven environment with regulatory oversightPrimarily office-based with potential hybrid optionsInteraction with clients, carriers, and CBP; occasional after-hours or peak-period tasksMay require limited travel for training or onboarding What Matters to You Salary range: Commensurate with market, experience, and locationMedical | Dental | Vision | Basic Life and AD&D Insurance | Paid Time Off | 401KProfessional development: Support for certifications (e.g., CCS) and continuing education Locations: Houston, TX