Counseling Assistant - Middle & High School (Remote - CO Based Only

About Williamsburg Learning of Colorado Williamsburg Academy of Colorado (WAC) is a tuition-free, full-time online public school serving students in grades 6–12 across the state. As part of Williamsburg Learning, we are committed to preparing promising students for meaningful lives as principled leaders through transformational learning experiences that spark curiosity, growth, and purpose. At WAC, learning is both rigorous and flexible. Our model blends independent learning with live mentor support, empowering students to take ownership of their education while being deeply known, challenged, and supported. We focus on developing the whole student—academically, personally, and socially—through strong relationships, engaging content, and a vibrant community. Across Williamsburg Learning, we live by our core values—Growth, Right Action, and a Culture of Belonging—and believe work should be meaningful and energizing. Our team is authentic, collaborative, and committed to doing what is best for students and for one another. We also invest in our people, offering 100% paid health premiums for full-time employees (75% for families), a 100% 401(k) match up to 4%, PTO, and additional benefits that support well-being and growth. If our mission and culture resonate with you, we would love to have you on our team. Position Summary The Counseling Assistant supports student success by maintaining accurate academic records, tracking progress toward graduation, and coordinating key elements of the counseling program. This role partners closely with counselors, students, and families to ensure clear communication, organized systems, and consistent follow-through. Through strong attention to detail and proactive support, this position helps create a structured and connected school experience. Essential Duties (Top 5 Roles) 1) Student Records & Graduation Tracking Maintain accurate student records, including transcripts, schedules, and academic historyConduct regular audits to ensure alignment with graduation requirementsTrack student progress and identify gaps or discrepanciesSupport course updates and schedule changes in coordination with the counseling team 2) Academic Data & Program Support Support implementation of the counseling program through data tracking and coordinationCollect, organize, and maintain student academic and engagement dataPrepare reports to support student progress monitoring and team visibilityMaintain systems that ensure accurate and accessible student information 3) Postsecondary & Career Readiness Support Share resources related to college, career, military, and trade pathwaysAssist with scholarship tracking and communication to students and familiesSupport coordination of concurrent enrollment opportunitiesHelp ensure students are progressing toward postsecondary readiness goals 4) Student Monitoring & Intervention Coordination Identify students needing additional support using academic and engagement dataTrack student support requests and monitor follow-up actionsCoordinate communication between counselors, educators, and familiesOrganize and maintain documentation related to student support and social-emotional needs 5) Operations & Community Support Support day-to-day counseling and school operationsBuild positive and responsive relationships with students, families, and staffAssist with communication workflows to ensure timely responsesContribute to a supportive and connected school community aligned with Williamsburg Learning values Non-Essential Duties Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. Minimum Qualifications Required:High school diploma or equivalent requiredStrong organizational skills and attention to detailAbility to manage data, track progress, and maintain accurate recordsEffective written and verbal communication skills Preferred:Associate or Bachelor’s degree in Education, Counseling, Social Work, or related fieldExperience working with records, data, or administrative systems preferredFamiliarity with student information systems and data tracking tools Physical and Mental Requirements / Working Conditions Full-time remote work environmentExpected working hours aligned to standard business hours, with flexibility during peak periodsOccasional evening virtual meetings may be requiredThis is a non-exempt position and is eligible for overtime in accordance with state and federal lawAbility to manage multiple priorities in a structured, fast-paced environment Benefits After meeting the eligibility requirements, benefits are available, including Health, 401(k) Retirement, Paid Holidays, and Paid Time Off. Salary Range $21-$27/hour @ 40 hours a week Williamsburg Learning is an Equal Opportunity Employer Locations: CO