Camp Catering Services: Request for Proposal

We are Girl Scouts Girl Scouts create the world they want to live in and strive to make it better every single day. They explore their strengths, take on new challenges, and can always be themselves, regardless of background or ability. Supported by adult volunteers and mentors right here in our community, as well as millions of alums around the globe, Girl Scouts lead the way as they discover who they are and how they can make the future a brighter place. Request for Proposals (RFP): Camp Catering Services Issued by: Girl Scouts of Hawaii Issue Date: October 17, 2025 Proposal Due Date: Will review proposals as they are received Overview Girl Scouts of Hawaii is seeking proposals from qualified catering companies or cooks to provide up to three (3) meals per day—breakfast, lunch, and dinner—at our campsite on the north shore of Oahu. Proposals will be reviewed and successful applicants will be considered for camp catering service opportunities as they become available, and referred to non-girl scout campground renters upon request. Meals must be kid-friendly and include accommodations for dietary restrictions (e.g., vegetarian, gluten-free, nut-free). The selected caterer will be responsible for preparation and delivery. Scope of Services The caterer will be expected to: • Prepare and deliver (or serve on-site) meals: breakfast, lunch, dinner, and/or packed lunches for field days • Ensure compliance with all local food safety and sanitation standards • Accommodate dietary restrictions and allergies (e.g., vegetarian, gluten-free, nut-free) • Coordinate menu planning with camp leadership prior to the start of camp NOTES: • A full commercial kitchen is available for use at Camp Paumalu. • If catering from off-site, transportation vehicle must be below 40,000 pounds (10,000 pounds per axle) with contents of vehicle included. Proposal Requirements All proposals should include the following: • Company name, address, and contact information • Sample catering menu(s) with pricing breakdown per meal/person • Health and safety certifications/licenses • References Proposal Submission Please submit proposals to: Contact Name: Amber Richardson Title: Director of Camp Advancement Email: camp@gshawaii.org Questions All questions regarding this RFP can be submitted to camp@gshawaii.org. Thank you for your interest! Locations: Haleiwa, HI