Finance Specialist

Finance Specialist ANNA is a US-based, pediatric autism care provider delivering multi-specialty autism services. We're hiring a Finance Specialist to own day-to-day finance and accounting and keep our books clean and our month-end close on schedule. You'll report to the Director of FP&A and work hands-on with our finance tech stack to process transactions, prepare journal entries, and support reconciliations across all locations. This is a transactional, detail-heavy role for someone who takes pride in accurate data, organized records, and a tight close calendar. Technology Stack - QuickBooks Online — general ledger and financial reporting - Ramp — corporate cards, expense management, and AP automation - Rippling — payroll and HRIS - Excel — schedules, supporting workpapers, ad hoc analysis Key Responsibilities Transaction Processing - Review and code transactions in Ramp and Rippling before they sync into QuickBooks Online - Process vendor bills, expense reports, and receipts with proper GL, department, and location coding - Apply customer payments and reconcile AR billing uploads - Monitor daily cash position across operating accounts; flag unusual or unclear transactions for escalation Cost Allocation & Data Integrity - Allocate costs across accounts, departments, and clinic locations - Maintain consistency across the general ledger and supporting subledgers - Identify and surface data discrepancies proactively before they reach close Journal Entries - Prepare standard and recurring journal entries with complete supporting documentation - Ensure all entries are accurate, properly recorded, and audit-ready Reconciliations & Month-End Close - Maintain schedules for prepaids, accruals, fixed assets, and other recurring expense categories - Perform monthly bank and credit card reconciliations - Keep key account balances organized, reconciled, and ready for review Payroll Support - Review and reconcile bi-weekly payroll runs in Rippling; prepare payroll journal entries and supporting schedules Qualifications - 1–3 years of general accounting experience, preferably in a fast-paced or high-growth company (multi-entity or multi-location experience a plus) - Hands-on experience with QuickBooks Online or a comparable accounting platform - Working knowledge of Ramp, Bill.com http://Bill.com, or similar AP/expense automation tools (preferred) - Working knowledge of Rippling, Gusto, ADP, or similar payroll platforms (preferred) - Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, basic modeling) - Bachelor's degree in Accounting, Finance, or related field; CPA track a plus - Strong attention to detail and organizational skills - Comfortable following structured processes and checklists - Tech-savvy and quick to adopt new tools and automations Key Traits - Dependable and consistent — owns a checklist and finishes it - Detail-oriented — catches the things others miss - Proactive in flagging issues rather than burying them - Comfortable with high-volume, repetitive but important work - Adaptable in a fast-moving, evolving environment ANNA is an equal opportunity employer. We’re committed to creating a diverse, inclusive, and supportive workplace. If you’re passionate about our mission but don’t meet every qualification listed, we still encourage you to apply. Your unique perspective might be exactly what we need.