Accounts Payable Specialist

About Rentvine Rentvine is the fastest-growing property management software company in the industry, ranked #60 on the 2025 Inc. 5000 list. Our powerful, cloud-based platform helps property managers streamline operations, reduce manual work, and deliver a better experience for tenants and owners. Behind that innovation is a team-first culture that puts people at the center. We care deeply about building a company where smart, driven individuals can grow, feel supported, and do the best work of their careers. Our people aren't just part of our success—they're the reason for it. Please Note: Rentvine is unable to provide employment sponsorship now or in the future for this position. About the role We are seeking a highly organized and detail-oriented Accounts Payable Specialist to manage our day-to-day Accounts Payable operations and support accurate financial reporting. This role is ideal for someone who thrives in structured, process-driven environments and takes pride in accuracy, timeliness, and strong internal controls. The position plays a critical role in ensuring vendors are paid correctly and on schedule while maintaining clean and reliable accounting records. What you'll do Accounts Payable Operations Enter and review vendor invoices in RampSchedule and process vendor payments through RampMaintain and update vendor master data, including payment details and tax documentationReconcile Accounts Payable aging and research discrepanciesCategorize and sync corporate card charges and employee reimbursements from Ramp to NetSuiteAssist with annual 1099 processing, including vendor review and coordination with tax providers Month-End Support Assist with month-end close procedures related to Accounts PayableSupport prepaid expense tracking and amortization schedulesSupport fixed asset tracking and documentationPrepare reconciliations and supporting schedules as assignedEnsure transactions are accurately recorded in NetSuite Tracking & Controls Maintain organized documentation supporting AP transactions and approvalsEnsure adherence to internal controls and approval workflowsSupport audit and tax-related requests as needed Process Improvement Identify opportunities to improve AP workflows and documentationAssist in refining procedures to improve efficiency and scalabilityPartner cross-functionally to resolve invoice or payment-related questions Qualifications 2–4 years of experience in Accounts Payable or a related accounting roleExperience working in NetSuite and using Ramp or a similar platformStrong attention to detail and commitment to accuracyStrong organizational and communication skills with the ability to manage recurring deadlinesExperience in a high-growth company environment Work Schedule & Structure Full-time role (part-time may be considered for the right candidate)Must work onsite at offices in Estero, FLReports directly to the Controller #RentvineCareers #LI-DN1 Locations: Estero, FL