Senior Project Coordinator - Mass Timber

Spearhead Culture Spearhead is a multi-faceted, innovation-based manufacturing Company specializing in the fabrication of architecture. From our humble beginnings 35 years ago, we have grown into an industry leading, internationally recognized organization – known for our innovative approach, our strategic use of technology, and our deep appreciation of craft and design. We strive to continually improve upon everything that we do, and we feel fortunate to engage with exceptional industry partners who share our vision and contribute to our relentless pursuit of excellence. Harnessing the expertise and knowledge of our entire organization, we add value to our projects through global efficiencies and masterful execution. As industry leaders in design for manufacturing and assembly (DfMA), we have built strong and enduring relationships with esteemed architects, engineers, educational institutions, and industry partners – relationships that now generate the bulk of our work and allow us to build momentum across consecutive projects. Resultingly, Spearhead’s industry presence continues to expand and diversify as we collectively address unique and exciting challenges.  We take pride in our positive work environment, value the expertise and contributions of each employee, and celebrate the success of our efforts. Our growing portfolio of work continues to speak to the tremendous momentum that Spearhead has created – a testament to the remarkable ingenuity, dedication, and progressiveness of the entire Spearhead team. Role: Sr. Project Coordinator Location: Nelson, BC Reports To: Project Leader / Sr Project Leader Direct Reports: N/A Role Status: Full-time, Permanent FLSA Status: Non-Exempt Date of Last Review: August 2025   Role Overview The Sr. Project Coordinator will oversee digital model creation, shop drawing development, and fabrication strategy. This role is responsible for leading the digital aspect of projects by utilizing expert CAD skills and exceptional organizational abilities. The Sr. Project Coordinator will work autonomously while effectively managing priorities with the support of the Project Leader and Sr Project Leader. The Sr. Project Coordinator will collaborate with other key members of the project team to ensure seamless project execution from Design Assist through Fabrication. Essential Duties and Responsibilities Project Leadership Collaborate with external team members under the guidance of Project Leader and Sr Project Leader to devise innovative solutions to complex problemsCollaborate with internal project teams to effectively support project development with minimal support/supervision, using knowledge base and experience to make informed recommendationsSupport project strategy development by ensuring digital models, scope overviews, joinery and connection proposals, schedules, estimates, and logistics are efficiently generated and effectively communicated both internally and externally   Modelling & Drafting Remain at the forefront of software development and evolution, including platforms like Cadwork, to guarantee that operations consistently operate at the highest levelEnsure that best practices and SOPs specific to modelling and drafting are efficiently documented and effectively shared within Digital PlanningConvert digital models between various software, ensuring effective and consistent model organization and adherence to standardsPerform high quality and complex modelling and drafting exerciseOversee the development of 3D models and shop drawing packages on a project-specific basis, delegating and overseeing task work while providing guidance to team members as required   Contract Support & Procurement Support Project Leader and Sr Project Leader with project-specific estimating and quoting activitiesGenerate material take-offs and perform quantity surveying on a project-specific basisEnsure the efficient and timely development of project documentation to enable effective estimating, delegating and overseeing task work while providing mentorship and guidance to team members where requiredSupport Project Leader and Sr Project Leader with change order management and contract coordinationContribute to project-specific material procurement and purchasing with minimal oversight from Project Leader and Sr Project LeaderCoordinate with suppliers and vendors to ensure timely delivery of materials and components   Communication & Quality Assurance Ensure quality control processes are adhered toEnsure QA/QC standards are upheldMaintain an open and collaborative approach within the project team   Fabrication Liaising Hold responsibility for the development of project-specific production drawings and lists, delegating task work to Project Coordinators where appropriateCollaborate with the Technical Office to prepare and hand off projects for CNC processing and fabricationActively participate in internal project kick-off meetings, ensuring that all project-specific goals and standards are effectively communicatedDocument and monitor fabrication progress, ensuring project-specific QA/QC is communicated and adhered to   Mentorship & Training Leverage experience to onboard and mentor Project Coordinators, facilitating knowledge sharing, and fostering skill development within Digital PlanningSupport project teams by efficiently performing and delegating tasks, ensuring that projects are developed and executed on time and to the highest standardsProvide guidance and oversight to Project Coordinators on project-specific tasks   Core Competencies Innovation & Problem-Solving - applies creative thinking to solve work challenges by combining traditional methods with new approaches. Actively seeks opportunities to improve processes and outcomes within their area of expertiseTechnical Excellence & Craft Mastery - maintains high standards of technical skill and craftsmanship in their specialized area. Continuously develops expertise whether in design, fabrication, finishing, supply chain, operations, or financeCollaborative Partnership & Communication - works effectively with others through clear communication and knowledge sharing. Builds strong working relationships with colleagues, clients, and partners based on trust and mutual supportLong-term Stewardship & Responsibility - prioritizes safety and invests in developing future capabilities and relationshipsOwnership & Continuous Growth - takes responsibility for work outcomes and commitments while maintaining focus on growth and improvement. Demonstrates reliability and proactive communication while seeking opportunities Qualifications, Knowledge, Skills, Attributes Diploma or bachelor's degree in architecture, project management, construction management, or a related field2+ years of experience as a Project Coordinator (or equivalent) in timber fabrication, mass timber, architecture, steel detailing/fabrication, or constructionHigh proficiency in Cadwork and architectural modeling software (Revit, Rhino, Grasshopper)Strong communication skills, both verbal and written, with excellent organizational and time management abilitiesAbility to collaborate effectively in a team environment while working autonomouslyHigh attention to detail and accuracy in all tasks with a strong graphic sensibilityExperience in construction, particularly framing, carpentry, or steel fabrication/erection (preferred) Schedule and Working Conditions Ability to work 8:30am – 5:00pm Monday to FridayAbility to work on-site at Spearhead officesManual dexterity to operate a computer and other common office equipment on a regular basisAbility to move and carry materials up to 20 lbs on an occasional basis   Compensation Pay range estimate is $75-$95K commensurate with experience and qualificationsExtended Health and Dental benefitsWeekly Indemnity InsuranceGroup Retirement Savings Plan (RRSP)   Statement of Inclusion Spearhead is committed to fostering a culture of diversity, equity, and inclusion. The unique experiences, talents, and perspectives of our employees drive our success and contribute to both our culture and reputation. We believe that embracing diversity and inclusion is essential to attracting, developing, and retaining a talented workforce. By prioritizing these principles, we enhance innovation, improve problem-solving, and strengthen company performance. Our commitment to diversity ensures that every individual’s contributions are valued, empowering us to achieve sustainable success and continued growth. Locations: Nelson, Canada