Executive Assistant

Strategic Gears is a management consulting firm operating across Saudi Arabia, Egypt, Spain, Qatar, and the UK — delivering Strategy & Transformation, PMO, Digital & Technology, and Financial Advisory across 13 sectors. We’re hiring an Executive Assistant to support our Partners needs from our Madrid Office. country: ES all locations: [Madrid] commitment: Full Time department: Operations location: Madrid team: Administration What You’ll Do: Draft and review communications on behalf of Partners — with the tone and accuracy the brand demands. Organize Partner-level meetings end-to-end: pre-reads, briefings, logistics, minutes, and action follow-through. Welcome visitors and represent the Madrid office front-of-house. Process expenses and coordinate with EAs across KSA, Egypt, Qatar, Spain and the UK. Manage complex, multi-time-zone calendars for Partners; resolve conflicts and prioritize sensitive matters proactively. Coordinate domestic and international travel across SG’s regional footprint. Qualifications: 3–5 years as an EA supporting senior leadership; professional services background (consulting, law, banking) preferred. Bachelor’s degree. Full professional fluency in English; Arabic is a plus. Advanced MS Office and digital productivity tools. Competencies : Ownership & Accountability — delivers without prompting. Communication — clear, structured, concise. Drive for Excellence — exceptional attention to detail. Stakeholder Management — builds trust quickly across Partners, clients, and teams. Document Structuring & Writing — produces polished communications and minutes. Digital & AI Fluency — leverages tools to drive efficiency. Project Management & Delivery — handles parallel workstreams with shifting priorities. What we Offer: A seat at the heart of a growing regional consulting firm — exposure to senior leadership, cross-border work, and a professional environment where discretion and excellence are the standard.