Executive Assistant

About the Position  WatchGuard is seeking a highly capable and adaptable Executive Assistant to join the CEO Office, supporting multiple senior executives and helping drive operational excellence across the leadership team. This role also includes a portion of time dedicated to office management responsibilities, ensuring the Miami office runs smoothly and efficiently.  This is not a traditional single-executive assistant role. This position is designed for a professional who has grown through operational, program coordination, or business support roles and brings at least two years of direct executive assistance experience. The role combines high-impact executive support with hands-on office management, making it well-suited for someone who thrives in both strategic and operational environments.  You will serve as a force multiplier for leadership — ensuring executives are focused on the highest-value priorities, meetings are intentional and effective, and key asks, initiatives, and small projects move forward with structure and accountability.  You will work closely with the VP of Transformation and partner with other Executive Assistants and leadership team members to enable strong execution, engagement, and alignment across the company.  This role offers exposure to strategic initiatives, executive decision-making, and company-wide programs that shape WatchGuard’s future.  This is an on-site role, with preference for candidates based in Miami to support in-person collaboration and alignment with leadership schedules. country: US all locations: [Miami, FL] commitment: Regular Full Time department: location: Miami, FL team: G&A Key Responsibilities: Executive Support & Leadership Operations Provide proactive support to multiple senior executives, including: Calendar management Travel coordination Meeting preparation Agenda creation and follow-ups Ensure executive time is aligned with the company’s highest-impact priorities Act as a liaison between executives and internal/external stakeholders, ensuring clarity, professionalism, and follow-through Prepare executive materials such as: Briefings Leadership presentations Meeting summaries Action trackers                        CEO Office & Strategic Enablement : Partner with the VP of Transformation and leadership team  Executive rhythms and operating cadence  Key leadership initiatives  Small cross-functional projects and special requests  Help coordinate leadership offsites, events, and executive meetings  Support engagement activities that strengthen connection, culture, and leadership alignment  Track key asks and action items coming from executive forums and ensure progress and closure  Events, Projects & Engagement : Assist in planning and execution of:  Executive meetings  Leadership events  On-site sessions and offsites  Support small operational projects related to:  Process improvement  Communication  Team engagement  Leadership enablement  Bring structure and organization to ad-hoc initiatives that come through the CEO Office  Collaboration & Best Practices : Partner closely with other Executive Assistants to ensure seamless coverage and consistency  Apply and promote best practices, tools, and operational frameworks across executive support  Maintain discretion, professionalism, and sound judgment in all interactions  Be available for on-site support as needed, sometimes on short notice  Office & Facilities Management : Serve as the primary point of contact for the Miami office, managing day-to-day office operations and ensuring a professional, well-functioning work environment  Manage vendor relationships and coordinate with building management, facilities teams, and service providers (e.g., supplies, equipment, cleaning, IT logistics)  Oversee office supply inventory, ordering, and budget tracking to ensure the workspace is consistently stocked and operational  Coordinate new hire office onboarding logistics, including desk setup, access provisioning, and first-day readiness for Miami-based employees  Support the planning and logistics for in-office events, all-hands sessions, visitor visits, and leadership on-sites held at the Miami location  Act as the go-to resource for employees in the Miami office, fielding facility-related questions and escalating issues appropriately  Experience & Qualifications : Minimum 2 years of professional experience in operational, administrative, program coordination, or business support roles  At least 1 years of experience in an Executive Assistant role supporting senior leaders  Prior exposure to office management, facilities coordination, or workplace operations preferred  Experience working in fast-paced, high-growth, or technology environments preferred  Advanced / fluent English (written and spoken) required  Strong organizational skills with the ability to manage competing priorities  High emotional intelligence, discretion, and executive presence  Excellent written and verbal communication skills  Proficiency with Microsoft 365,Teams, Zoom, Calendar and task management tools Project tracking tools Bachelor’s degree or equivalent professional experience preferred  You are: Operationally strong but curious about the business Comfortable supporting multiple leaders instead of just one Organized, proactive, and solution-oriented Trusted, discreet, and dependable Interested in growing into broader executive operations or Chief of Staff-type responsibilities over time Comfortable wearing two hats — shifting fluidly between executive support and office operations depending on the needs of the day