Recruiting & Office Associate

About Minted: Artists shape culture. They spark conversation, create connection, and bring beauty into the world. Minted is where they come together to reach further. Our marketplace empowers a thriving community of independent artists to sell and scale their work. We nurture self-expression, cultivate community, and bring the best in visual art to a global audience. We’re building a new way to discover the world’s best creative talent. We’re here for the emerging talent ready to take off, the local favorites ready to grow, and the established artists ready to dream bigger. At Minted, our people don’t just believe in the power of art–we live it. We have our finger on the pulse of what’s new and now. We’re obsessed with great design, art, and interiors. We’re in galleries, at fairs, and constantly finding inspiration online. We seek undiscovered talent that deserves to stand up and stand out. We connect with artists that have something to say, and we collaborate to amplify their work.  The Minted community’s art, stationery, and textiles products have reached over 75 million homes worldwide. Our marketplace brings the best in independent design to consumers everywhere. We recognize the challenges independent artists face, and we leverage our resources to level the playing field and create a platform that gives artists the freedom to develop their craft and grow their business. We are headquartered in San Francisco, CA and currently employ 350+ full-time employees, plus additional temporary workers during the holiday season. We have raised over $300M from top-tier investors including Benchmark Capital, T. Rowe Price, Permira, Ridge Ventures, Technology Crossover Ventures, and Norwest Venture Partners.  Angel investors include Marissa Mayer, Jeremy Stoppelman, Julia & Kevin Hartz, Yishan Wong, and more. Minted is an Equal Opportunity Employer committed to inclusion and diversity. We welcome people of different backgrounds, experiences, abilities and perspectives and will consider all qualified applicants for employment in accordance with all state, local, and federal laws. Minted participates in the E-verify program. How Our Process Works: Minted uses technology and innovative practices to bring unique, best-selling design to market at scale. Using its crowdsourcing technology, consumers are empowered to vote for the designs they love and want to see sold, ensuring that Minted always sells continuously fresh and trend-forward product. The winning designs are manufactured by Minted, enabling artists from around the world to share and sell their work while letting Minted do the rest. Since launch in 2007, the company has expanded to serve consumers in new categories including wall art, textiles, digital content and home decor, as well as serve major retailers and consumer products brands with data-backed design through licensing and wholesale partnerships. country: US all locations: [San Francisco, CA] commitment: Temporary department: location: San Francisco, CA team: People You will: : Office Services Oversee the daily operations of the physical office, ensuring a professional, organized, clean, and welcoming environment for employees, candidates, and visitors Serve as the primary point of contact for office vendors and building partners, including catering, office maintenance, repairs, and supply management Provide reception and front desk support by greeting employees, vendors, and/or visitors, managing visitor check-ins, and assisting with general office inquiries Manage, organize, sort, and distribute incoming mail and packages on a daily basis Prepare and send outgoing mail and shipments for various teams and departments on a weekly basis Manage office inventory and procurement, including snacks, beverages, supplies, and employee amenities Coordinate office logistics for employee onboarding and offboarding, including workstation setup, equipment coordination, badge access, welcome kits, and workspace readiness Support internal meetings, events, employee programs, and office initiatives, including setup, logistics, and cross-functional coordination Provide administrative support, including calendar coordination, documentation, reporting, and special projects Help maintain and continuously improve operational processes, documentation, and employee experience standards People Operations & Recruiting Support Assist with compliance-related processes and audits, including I-9 documentation, background checks, and employee file management Serve as an administrator for our Applicant Tracking System (Lever), including posting jobs, scheduling interviews, coordinating candidate communications, and accurately managing candidate workflows Partner with seasonal recruiters, interviewers, and hiring managers to coordinate and schedule high-volume interviews and manage the associated feedback process Ensure the accuracy of candidate information, correspondence, interview scheduling, and workflow progression within Lever Generate offer letters and coordinate communication with relevant stakeholders to ensure smooth onboarding and hiring transitions Deliver a high-touch, “white-glove” candidate experience by ensuring interviews are well-coordinated, timely, and welcoming Partner with Talent Acquisition and Operations leaders to identify and implement process improvements that support seasonal hiring scale and operational efficiency Take ownership of select recruiting responsibilities and hiring activities as business needs evolve You are: : A proactive problem-solver who anticipates needs before they arise and takes initiative to address them Exceptionally organized and detail-oriented, with pride in executing both small and large tasks with accuracy and care Calm under pressure and able to effectively manage multiple competing priorities in a fast-moving environment Adaptable and resourceful, able to seamlessly shift between office operations, employee support, and recruiting coordination A strong communicator who combines professionalism, discretion, and confidentiality with a warm and approachable presence Service-oriented and energized by creating positive experiences for employees, candidates, and guests A collaborative teammate who enjoys being a trusted “go-to” resource for operational and People-related support Someone who notices the details others miss and understands how thoughtful operations contribute to culture and employee experience You have: : 3+ years of experience in HR Administration, Recruiting Coordination, Office Management, Facilities, or a related operational support role Experience supporting fast-paced, high-growth, or highly collaborative environments Strong proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides Experience working with Applicant Tracking Systems (Lever experience strongly preferred) is a plus The ability to handle sensitive employee information with confidentiality and discretion Strong organizational and time management skills, with the ability to prioritize effectively and meet deadlines A hands-on, team-first mentality and willingness to jump in wherever needed A strong customer service orientation The ability to work well with a variety of personalities Excellent written and verbal communication skills Nice to Have: : Experience supporting workplace or employee experience initiatives Experience coordinating interviews or supporting recruiting operations Familiarity with onboarding logistics and new hire processes