USA Payroll Adminstrator

About Aeris Communications Inc. For more than three decades, Aeris has been a trusted cellular IoT leader enabling the biggest IoT programs and opportunities across Automotive, Utilities and Energy, Fleet Management and Logistics, Medical Devices, and Manufacturing. Our IoT technology expertise serves a global ecosystem of 7,000 enterprise customers and 30 mobile network operator partners, and 90 million IoT devices across the world. Aeris powers today’s connected smart world with innovative technologies and borderless connectivity that simplify management, enhance security, optimize performance, and drive growth. Job Summary We are seeking a detail-oriented and process-driven USA Payroll Administrator to own the end-to-end processing of U.S. payroll for approximately 200 employees. This role is critical to ensuring employees are paid accurately and on time while maintaining compliance with all federal, state, and local regulations. Beyond day-to-day payroll execution, this position plays a key role in scaling payroll operations. As the company continues to grow, the Payroll Administrator will help document, improve, and streamline payroll processes, controls, and standard operating procedures. This is an ideal opportunity for someone who enjoys both hands-on payroll work and building more efficient ways of working. This role is based in Chicago and partners closely with Finance and HR. Key Responsibilities Process end-to-end bi-weekly U.S. payroll for approximately 200 employees with a focus on accuracy and timelinessEnsure compliance with all federal, state, and local payroll regulations, including multi-state requirementsManage payroll tax filings, deductions, garnishments, and agency paymentsOwn year-end payroll activities, including W-2 preparation, reconciliation, and reportingCoordinate 401(k) contributions and loan repayments with Fidelity, including reconciliations and issue resolutionSupport payroll system administration and optimization, including learning and working within RipplingPartner with HR and Finance on payroll-related data changes, audits, and reporting needsDocument day-to-day payroll processes, controls, and standard operating proceduresIdentify and implement efficiencies to improve payroll accuracy, scalability, and operational continuityAssist with special payroll projects and system integrations as needed Minimum Requirements Hands-on experience processing U.S. payroll end-to-end using a payroll system (Rippling experience not required but must be willing to learn)Experience supporting multi-state payroll and navigating varying state tax requirementsStrong working knowledge of payroll compliance, taxes, deductions, and garnishmentsProven attention to detail with the ability to catch and resolve payroll discrepancies before processing Preferred Requirements Bachelor’s degree or equivalent experiencePayroll certifications (CPP, FPC, or similar) a plusExperience supporting payroll for ~200 employees or moreExposure to payroll system implementations or system transitionsExperience working with Rippling, Fidelity, or similar payroll/benefits platformsInterest in process improvement, documentation, and operational scalabilityFamiliarity with using or exploring AI tools to improve payroll workflows (early adoption experience welcome) Locations: Chicago, IL