Executive Assistant & Office Lead

Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve in a dual-capacity role: Executive Assistant and Office Lead for the Moncton Office.  This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful.  This is a hybrid position combining:  Executive Assistant & Strategic Partner to Senior Leaders  Office Leadership & Administration (primarily Moncton)  You will be responsible for ensuring our office operates at a best-in-class standard while also enabling senior executives to operate effectively, strategically, and at scale. This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment.  Key Responsibilities: Serve as the operational lead for the Canada office(s) ensuring a seamless and professional experience for employees, clients, and visitors. Office Operations & Facilities:  Oversee day-to-day office operations to ensure a smooth, high-functioning workspace  Act as primary liaison with building management, landlords, and service providers  Manage office vendors, maintenance, and facilities matters  Ensure compliance with workplace standards and health & safety requirements  Maintain oversight of supplies, equipment, and office needs   Workplace Experience:  Act as the first point of contact for guests and clients, ensuring a professional and welcoming environment  Oversee room bookings, shared spaces, and office logistics  Coordinate in-office events, leadership meetings, and high-traffic days  Support planning and execution of employee engagement and social events  Continuously improve the office environment and employee experience  Operational Coordination:  Partner with Talent, IT, Finance, and Operations teams to support onboarding, offboarding, and general office needs  Redirect invoices and correspondence appropriately  Support internal communications relating to office matters  Identify process improvements and implement scalable solutions as the company grows  Executive Support:    Provide high-level support to selected senior executives, combining operational execution with proactive, strategic partnership.  Complex calendar management across multiple time zones  Coordinate domestic and international travel  Prepare meeting materials, briefing documents, and presentations  Manage expense reporting and administrative documentation  Draft correspondence and internal communications  Strategic Partnership:  Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands  Support planning and tracking of key initiatives and business objectives  Help prepare leaders for meetings and client engagements  Maintain visibility into strategic priorities and ensure follow-through on action items  Serve as a discreet and highly confidential gatekeeper  Cross-Functional Coordination:  Interface with senior stakeholders across the UK, US, and global teams  Help drive operational alignment between leadership and execution teams  Support special projects and transformation initiatives as required  Experience & Qualifications:  Experience in a professional services, corporate, or high-growth environment  Prior experience in an office leadership, facilities, executive assistant, or hybrid operations role  Demonstrated ability to support senior-level executives  Strong judgment and discretion handling confidential information  Skills & Attributes:  Highly organised with exceptional attention to detail  Proactive self-starter who anticipates needs rather than reacts to them  Strategic thinker with strong execution capability  Excellent written and verbal communication skills  Strong interpersonal skills and executive presence  Calm under pressure and able to manage competing priorities  Comfortable operating independently while partnering cross-functionally  Desirable:  Experience in a PE-backed or scaling organisation  Knowledge of Canada Health & Safety requirements   Experience supporting board-level or C-suite executives  Requirements:  Based in the Moncton office 4 days per week  Standard working hours: 8:30am – 5:30pm (flexibility required to support senior leadership as needed)  Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)  Experience in a similar office administration, facilities, operations, or executive support role  About Us: Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 800+ strategists, technologists, and specialists navigate alongside our clients – leading law firms, corporations, and their law departments – to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem. Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.  Offices: Moncton, New Brunswick, Canada (Canada - Moncton, New Brunswick);