Food & Beverage Buyer (Europe)

The Role... The primary purpose of this role is to support on Food & Beverage categories across a wide array of procurement activities including, but not limited to purchasing system management, vendor setup and invoice management, cost control, spend analytics, contract review and management and process and policy governance. In addition, there is a requirement to support local kitchen/chef and bar teams with recipe and cost management and ensure all information (product and pricing) in our Purchasing System (Adaco) is kept up to date. In addition, it is expected that over time there will be a certain degree of category management and ownership included with the individual taking lead and carrying our more strategic activity such as category strategies, market review and competitive processes, supply chain ownership and ultimately responsibility for the performance and success of all suppliers within their remit. Main Duties… Daily Duties Liaise with local operational stakeholders, site leads and suppliers to ensure new vendors, products and pricing are all setup and correct on Purchasing system  Maintain Purchasing System and ensure supplier and product database always up to date and optimised  Proactively monitor orders to identify and engage the business regarding those that may be problematic  Provide administrative support to Procurement department and inputs for stock and margin reporting  Provide ad-hoc reporting as and when requested  Efficiently managing the workflow to minimise invoice queues at any given time  Support the Procurement and Accounts Payable with relevant ad-hoc requests  Weekly Tasks Work closely with Ops Managers, Finance and Procurement to optimise supplier performance management  Influence and challenge internal customers on procedural issues and ensure contracted supplier use  Support Procurement and Operational with market review and analysis to help identify potential new vendors and/or solutions  Carry out supplier due diligence in line with Procurement Policy and best practise  Cleansing and enrichment of supplier and spend data § Deliver buying compliance KPIs to management  Build, maintain and manage supplier relationships and act as first point of contact  Verify that invoices, payment terms and payment methods comply with agreed terms  Monitor new supplier setups and contract compliance to ensure supply base control  Ensure database cost prices and purchase codes are accurate  Ensure recipes are created in Adaco and linked to our Revenue System (MICROS)  Report on missing PLU’s & recipes on a weekly basis. § Analyze COS and report against budget/theoretical Liaise with the Finance department to provide timely adjustments on the systems (Adaco and Sage), after the site food and beverage rec is sent out.  Monthly Tasks Manage supplier performance data for monthly, quarterly and annual supplier reviews, and share resolutions for recurring issues  Develop dashboards for our suppliers, and proactively seek actionable insight  Carry out trend analysis on key metrics such as costs, volumes, consumption etc. to identify patterns and/or highlight anomalies or potential issues  Continuous improvements to systems and processes to ensure best practice, optimum effectiveness and efficiency  Continuously monitor and review the market and relevant commodities to stay informed with the latest commercial trends and supplier movements Challenge supply base on key contractual and commercial elements and market trends to ensure continuous improvement and optimisation Escalate to management details of individuals/departments who repeatedly do not meet compliance responsibilities  Analyse and take actions to improve P2P processing efficiencies and where possible identify and implement standardisation and automation  Work with IT and cross functional teams to identify and drive purchasing controls and improvements  Ensure that relevant and key processes are well documented  Establish and agree key performance targets in the short and long term in order to optimize business performance and maintain the effectiveness of payments and procurement with set objectives  Determine, agree and improve contractual requirements/Service Level Agreements (SLA) with vendors in order to meet service specifications and deliver against business objectives  Review and challenge existing policies and processes to ensure they are compliant and fit for purpose in providing exceptional customer service and accurately record and track procurement and payment processing  Support the transformation of the function, by playing an active role in change management and deployment of governance frameworks  Regular cleanup of F&B products database in Adaco.  Correct database where appropriate, providing analysis of where mistakes occurred and advising sites management on how to maintain accurate database Provide monthly Adaco training  Perform cost and scenario analysis, along with benchmarking § Analysis of purchases, losses, theft, wastage  Maintain Purchasing System and ensure supplier and product database always up to date and optimized Benefits Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career. Soho Friends Membership Free lunch at Store X Café in 180 Strand on Mondays 50% off Food & Drink at Soho Houses, 7 days a week Staff Bedroom Rates Private Health and Dental Care Life Assurance Birthday Day Off Up to 50% Staff Discount on Cowshed & Soho Home Dog Policy on Fridays Season Ticket Loan Christmas Office Closure In conjunction with Soho Impact, take 2-days paid a year to support a charity of your choice. Free Counselling Sessions Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate. Continuous training to develop yourself personally and professionally Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to. Offices: London, England, United Kingdom (UK Support Office);