Video Production Coordinator

We’re Tovala, a food-tech company reinventing home cooking to save consumers time. Through an innovative combination of hardware, software, and fresh food delivery, we make it incredibly simple for anyone to prepare and enjoy delicious, home-cooked meals without sacrificing time to do whatever matters to them. Through our superior technology, product experience and food quality, we have separated Tovala from the busy pack of other meal delivery businesses. In the process, we’ve amassed a loyal, rapidly growing following and our retention, product engagement and customer NPS are all best-in-class. We’ve raised over $100mm from great investors like Left Lane Capital, Origin Ventures, Y Combinator and Comcast Ventures and have invested strongly in building a unique culture that fosters growth, personal development and camaraderie. At Tovala, we’re looking for a highly organized, detail-oriented Video Production Coordinator to help bring our brand to life through our video storytelling efforts. This role is focused on execution, coordination, and keeping projects moving, not hands-on video art direction, editing or shooting. You’ll partner closely with our creative, marketing, and external production partners to ensure video projects are delivered on time, on brief, and on budget. Our Values   > Put the Team First: We put what is best for the broader team ahead of what is best for ourselves or our immediate department.   > Get S#!t Done (Well): We celebrate people at all levels for delivering high impact work that expands the bounds of what we’re able to do.   > Connect the Dots: We engage with curiosity to learn how our work impacts others so that we can problem-solve holistically and work collaboratively.   > Be Direct: We share our perspective openly and directly, even when it feels difficult to do so.   > Embrace the Obstacles: We rise to meet challenges with a sense of urgency, resolve, and optimism.   > Champion the Customer: We consider and prioritize our customer in all of our decisions    At Tovala we‘re committed to building a workplace that represents a variety of backgrounds, skills, and perspectives and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Everyone is welcome here! country: US all locations: [Salt Lake City, UT] commitment: Part-time department: location: Salt Lake City, UT team: Design What You'll Do:: Own end-to-end coordination of video and content production projects from kickoff through delivery Build and manage project timelines, track milestones, and drive projects forward across all stages (pre-production, shoot, post) Coordinate shoots end-to-end, including: scheduling talent, crew, food stylists (if applicable), and locations managing contracts, insurance, licensing, and usage rights overseeing call sheets, shoot-day logistics, and production operations Organize and manage all production assets, including props, products, meals, and equipment Facilitate key production workflows including scripting, revisions, reviews, and final delivery Manage budgets against forecasts and process invoices from talent, crew, and vendors Serve as the central point of contact across internal teams (creative, growth, brand) and external partners, ensuring clear communication and alignment Maintain accurate project documentation and provide regular status updates to stakeholders Identify risks or blockers early and proactively problem-solve to keep projects on track Continuously improve production workflows and processes What You Bring:: 1–4 years of experience in a coordination, project management, or production role Strong organizational skills and attention to detail Experience managing timelines and juggling multiple projects simultaneously Excellent communication skills and ability to work cross-functionally Comfort working with external vendors, freelancers, and agencies Familiarity with production workflows (pre-production, shoot, post) Familiarity with project management tools (e.g., Asana, Monday, etc.) and/or digital asset management systems Familiarity with digital marketing channels (paid social, web, email, etc.) Important to Note!: This is a part-time contract role (20–24 hours per week) This role is in Salt Lake City area Local travel is required as well as time on set for productions Must have own reliable transportation